Built for shared fleets
Know who has it.
Know where it is.
QR-based checkouts record who has each vehicle, where it was last seen, and the mileage, fuel, and condition your driver adds.
Your fleet is moving.
Your records should too.
Paper keysheets and shared spreadsheets were never built for a fast-moving pool fleet. By the time a record is updated, the vehicle has changed hands—and its location may already be unclear.
FleetCustody records who has the vehicle, where it was handed off, and the mileage, fuel, and condition entered at that moment.
See the three-step workflowFrom parking lot
to accountable
in three steps.
A workflow simple enough for every driver, with the control your operations team needs.
Give every vehicle an identity.
Apply a durable QR tag connected to the vehicle’s live fleet record.
Let the driver do the logging.
One scan captures the driver, time, location, mileage, fuel, and condition.
Move with a clean custody trail.
The dashboard updates with the vehicle’s status, driver, and last-known location.
Less chasing.
More knowing.
Answer the practical questions your fleet team deals with every day: who has it, where it is, and what condition it is in.
Location at every handoff
Record the yard, jobsite, facility, or other location each time a vehicle is checked out or returned.
Chain of custody
See who has each vehicle, where it was last recorded, and when it is expected back.
Mileage & condition
Prompt drivers to add mileage, fuel level, and vehicle condition while the handoff is happening.
Instant availability
Give dispatchers one view of what is available, assigned, overdue, or out of service—and where it was last seen.
Fleet-level reporting
Spot high-use vehicles, idle assets, and recurring exceptions before they become expensive.
Fast fleet import
Bring your current vehicle list over quickly—no complicated systems project required.
Turn daily handoffs into useful fleet intelligence.
Accurate activity records and last-known location data help you find vehicles faster, identify overdue units, and make maintenance decisions with better context.
- ✓ Last-known location by vehicle
- ✓ Searchable custody & mileage history
- ✓ Overdue and exception visibility
The right level of visibility for your fleet.
Launch with QR-based custody, handoff location, mileage, and condition today. Add continuous live location when your operation is ready.
Accountability without hardware complexity.
- QR check-in and check-out
- Location recorded at each handoff
- Driver and custody history
- Mileage, fuel, and condition capture
- Fleet import and admin dashboard
Add continuous location to the custody story.
- Everything in Base QR
- Continuous live vehicle location
- Trip and route history
- Geofence events
- Connected utilization insights
No long implementation cycle. No all-or-nothing hardware commitment. Start with the vehicles you want.
Built to be the easy part of fleet management.
Do drivers need to install an app?+
No. Base QR opens in the driver’s mobile browser, so your team can check vehicles in and out without installing or updating an app.
Will it work with our existing vehicles?+
Yes. FleetCustody is designed for mixed fleets. Each vehicle receives a durable QR tag linked to its unique record.
How does location work in Base QR?+
At checkout or return, the driver records the yard, jobsite, facility, or other handoff location along with details such as mileage and condition. This gives your team a reliable last-known location without wired hardware.
How long does rollout take?+
Most teams can start with a fleet import, tag placement, and a short workflow review. The Base QR tier requires no wired hardware installation.
What happens when GPS is available?+
GPS will be an optional tier for continuous live location and trip visibility between handoffs. Teams can keep Base QR location records or add GPS to selected vehicles.
Know who has it.
Know where it is.
Tell us how many shared vehicles you manage and where they operate. We’ll show you a practical rollout plan.
Book a 20-minute demoShare your current fleet list
Review your checkout workflow
Get a rollout and pricing plan